Asset Library

How assets are hosted and managed in the platform

What is the Asset Library?

Studio allows uploading centralised files and images via the Asset Library. Each Space has its own Asset Library so that assets can be used across Projects in the same Space.

Can all roles access assets in the Asset Library?

You must have the correct role access in order to access all assets within a Space

How do I upload assets to the Asset Library?

There are two ways to upload assets to the Asset Library:

Direct

Used for bulk uploading of multiple images to the Asset Library. Inside a Space visit the Asset Library and click on the upload button. This launches your finder window to select assets from your computer.

Media input fields

Used for uploading to a specific input field. Click on the Asset Library button of the input field, this launches the Asset Library then click on the upload button to upload a new asset.

How do I find assets in the Asset Library?

The Asset Library supports search and filtering of assets. Simply enter search terms in the search bar above the Asset Library list or click on the filter icon to open the filter panel.

Search or filter by:

• Asset type - such as png, jpg

• Tags - applied to assets

• Author - the user who uploaded or last amended the asset

How do I tag my assets?

When uploading an asset to the Asset Library tags can be added before it is saved to the library. Alternatively tags can be added after saving by clicking on the asset in the list and adding tags to the asset detail panel.

Can I download assets from the Asset Library?

Yes, simply select the asset to open the asset details panel and click on the download icon. Download is also available as bulk action, see below.

How do I delete assets from the Asset Library?

Simply select the asset to open the asset details panel and click on the delete icon. Deleting is also available as a bulk action, see below.

Can I bulk manage assets?

Yes, bulk actions are supported such as uploading, downloading, tagging and deleting assets.

Simply select all assets to open the bulk actions panel.

Hosting Images and other files outside of the Asset Library

It is important to understand how images or files are stored and specified within Studio, outside of the Asset Library

WhereElements have an image or a file field, the value for that field can be specified in several ways:

1. Studio supports uploading of local files. The URL of the uploaded file will be used as a value of the field. Moreover, the uploaded image will be available in the project assets and can be reused for another image field so there is no need to upload the same asset twice.
2. It is possible to select one of the previously uploaded images from the project assets. The URL of the selected asset will be used as a value of the field.
3. It is possible to provide a URL to an external image or file. Provided URL will be used as the value of the field. The asset will not be uploaded to the Studio but will be validated once at the point of save. The Studio will not be responsible for their availability or content in the future. Here are examples of valid URLs:

   • https://bucket.io/image.png

   • http://images.com/images/123

   • //d3mss.cloudfront.net/assets/1c/logo.jpeg?_src=lvis

   • https://reports.com/weekly_report.xlsx

Studio ignores leading and trailing whitespace at the URL validation stage and stores URLs without whitespace.

All image field values are validated according to the Project's App Spec.

Beware. Large images or files used by large audiences can incur significant costs that may be outside of your Plan.